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Event management chatbot template

Answer event enquiries while the client is still choosing. This template asks about the occasion, date, guest count and budget, shares your packages and venues, and books a call or venue visit with your planners.

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Curio, the BotSpice AI agent, working on a laptop in an armchair
Curio · Celebrations Co.
WhatsApp · example conversation

Hi, I'm Curio from Celebrations Co. What are you planning?

A wedding reception for about 300 guests in December.

Lovely. Do you have a date and budget in mind? I can share packages that fit.

Venue visit booked
Sat 16:00 · 300 guests, December

About this template

Every event enquiry captured and qualified

Event clients contact several companies at once, so speed matters. The event management chatbot template replies immediately, gathers the essentials of the event and shares packages that match the brief.

Your planners get qualified enquiries with the date, guest count, budget and preferences already recorded, ready for a proposal.

What it does

Use this template to

  • Capture enquiries for weddings, corporate events and parties
  • Ask about date, guest count, budget and venue preferences
  • Share packages, menus and venue photos
  • Book calls and venue visits
  • Send event reminders to guests
  • Pass qualified enquiries to your planners

How it works

How the flow works

  1. Enquire

    A client asks about an event on WhatsApp or your website.

  2. Brief

    The bot captures the occasion, date, guest count and budget.

  3. Share

    It sends packages and venue details that match.

  4. Book

    It schedules a call or venue visit with your planner.

Keep exploring

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Frequently asked questions

Can it handle different types of events?

Yes. The questions change with the occasion, so a wedding, a conference and a birthday each get the right follow-up.

Can it send reminders to guests?

Yes. The template can send event details and reminders to guests on WhatsApp.

Can I change the questions and replies?

Yes. Every template is a starting point. The BotSpice team adapts the questions, replies and hand-off rules to your business before it goes live.

Which channels can a template run on?

BotSpice agents work on WhatsApp, voice, web chat, SMS and email. Each template lists the channels it suits best.

I can't find a template for my use case. Can you build one?

Yes. Tell us what you need, and our team will build a workflow for your business.

Put this template to work

See how the event management chatbot template would run for your business, on your channels and with your CRM.

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